Choosing the best coffee machine for your office is just as crucial as choosing the best laptop or router. Your employees will feel better and work harder if they have a cup of something warm like coffee at their desk.
So, while a coffee machine is a worthy addition to your workspace, finding the best coffee machine is a real challenge, as there are so many competing products on the market.
This guide will assist you in selecting the best coffee machine for your office, whether you have a small workforce or a large workplace with a hundred employees.
Short Answer: Though there are numerous options to choose from, the best coffee machines for your workplace are the Jura A1 – Black or the De’Longhi Dinamica and that’s according to my research.
Let’s continue reading to find out why you need a coffee machine at your workplace and what factors should you consider before making a purchase.
Why do you need a coffee machine in your office?
Sipping on a strong cup of coffee can make people alert, wake them up if needed, and provide them with the essential energy boost they need to keep working! I have an entire post on the healthy benefits of coffee if you want an in-depth read.
It may seem like a coffee machine isn’t as vital for a workplace as say a computer or a printer but for employees, providing a way for them to enjoy a delicious cup of hot coffee can boost morale and productivity.
Having a coffee machine in the workplace gives an acceptable reason for employees to take a break once in a while from the monotony of work without having them go to the closest coffeehouse for a caffeine pick-me-up.
When compared to other office appliances, a coffee machine isn’t actually necessary, but you’ll be surprised to find having one works wonders in the office in ways you haven’t thought of.
After all, there’s a reason why over 2 billion cups of coffee are consumed every day and I tell you that it’s mostly from the workforce!
However, depending on the number of employees in your office, a large coffee machine may not be a must-have. If the majority of your employees are remote or only come into the office on occasion, your large coffee machine may not be used as frequently as you’d like.
How to choose your office coffee machine?
When looking for the best coffee machine for your office, there are a few key factors to consider. Let’s look at each of these factors in more detail:
What is the size of your workforce?
If you only have a few employees, you don’t need to invest in a costly machine that can produce hundreds of cups of various types of coffee per day.
Similarly, if you have a large number of employees, you won’t want lines to form in front of a tiny espresso machine or a pod-based machine that takes a long time to make coffee! So choosing an appropriate-sized machine is critical.
Are your employees capable of making their own coffee?
Espresso machines that use coffee grounds can be more difficult to operate than pod-based machines or larger machines with touch screens with all the built-in components. If people want milky coffees, machines with wands to steam the milk may take some getting used to, which may irritate some.
Who will operate the machine?
Pods are very easy to use and allow a single machine to make a variety of coffee, but they can be a little pricey and aren’t as good as fresh coffee.
Ground coffee has a great flavor, but it can be difficult to make because the machines that prepare it are manually operated, which can be inconvenient for people who want coffee on the go.
Some of the higher-end machines allow you to put in coffee beans that taste pretty good. But doing so locks all users of the machine into one type of coffee, and typically it would be you who will put the beans in.
Other factors to consider
- Do the people in your office prefer milk, or do they prefer black coffee?
- Will a large machine fit in its designated office space, or will you have to settle for a smaller one?
- Do you prefer a simple button-based system or a sophisticated touch-screen device?
- Will you mind constantly re-filling the machine, or is a direct line better to avoid this hassle?
Understanding all of these factors will make it much easier to select the best office coffee machine that meets your office needs.
You can watch the following video to learn more about how to choose the best machine for your office:
Which coffee machine is best for office?
After conducting extensive research and reading numerous reviews, I’ve selected two Espresso coffee machines that are the best choice for a workplace.
Jura A1 – Black – Best Quality
- Power: 1450 Watts, 120 Volts
- Capacity: 37 fl oz water tank, 4.4 oz hopper
- Guarantee: 2-year limited
- Dimensions: 12.7″ high x 9.4″ wide x 17.5″ deep
- Coffee type: whole bean and ground
- More features: Height adjustable cofee spouts, ventilation slots, thermoblock heater
What makes it stand out?
- Compact design
- Use with whole beans or ground coffee
- Makes espressos, coffee, and ristrettos
- 5 grinder settings
- 2 sizes for a dose
- Changes between 2.3 and 5.6 inches to accommodate various cup sizes
- Flushes automatically
- Has a warranty for 2 years
What are its disadvantages?
- Requires regular maintenance
De’Longhi Dinamica – Best for Big Offices
- Power: 1300 W
- Capacity: 33.8 fl oz water tank
- Guarantee: 2-year limited
- Dimensions: 5.86’’ x 12’’ x 13’
- Coffee type: ground, E.S.E. pods
- More features: 15-bar pressure pump, 40 sec heating time, energy-saving mode, drip tray dishwasher safe, adjustable milk frothing, anti-drip system
What makes it stand out?
- Heats up in less than 40 seconds
- Ideal pressure for flavor extraction
- Built-in grinder
- 5 strengths
- Integrated frother with manual adjustment
- Easy cleanup
What are its disadvantages?
- No digital display
- A bit expensive
Now you must be thinking why should you buy an espresso machine for your office and not just a typical regular coffee maker?
This is because espresso machines are designed to provide you with an aromatic and caffeine-packed shot of espresso. A regular coffee maker won’t be able to bring that bold taste to your drink. You can also read my comprehensive post on espresso right here if you want to know more.
I’ve prepared this table to show the basic differences between an espresso machine and a regular coffee maker:
|Factors||Espresso machine||Coffee maker|
|Brewing||Finer grinds of espresso require 25-30 seconds||The coarser grind of drip coffee allows you to be it for about 10 minutes.|
|Roasting||Roasts are much darker, richer, and less acidic||Lighter roasts are more acidic.|
|Grinding||Uses fine, powder-like coffee grinds||Uses coarse-thick coffee grinds|
|Price||More expensive||Usually the cheaper option due to its simple function|
|Pressure||Uses high pressure to force water through the coffee||Relies on the power of gravity to pull water through filters|
Is coffee machine an allowed business expense?
The IRS might consider a coffee subscription as a valid business expense if you as a business owner bought a coffee machine for the office in order to keep your employees driven and productive. This is a tax-deductible coffee expense in its entirety.
If you’re self-employed and have a dedicated office space, you may expense the coffee machine on a Schedule C tax form but you need to prove that most of your work is done exclusively in your specified workplace.
To begin, you must be a business owner if you want to claim your coffee machine as a tax write-off.
Employees are ineligible to claim it as a business expense even if they bought it with their own money and they brought the machine to the office.
Before claiming the coffee machine on your tax return, I recommend talking with a qualified tax professional. If you meet the necessary qualifications, your energizing morning brew can also be your best tax ally.
To sum it all up
According to my thorough research, the best coffee machines for your office are the Jura A1 – Black or the De’Longhi Dinamica.
Both machines are quite pricey, but they’re good long-term investments especially if your staff enjoys coffee and are frequently on the go. That means your coffee machine will be used frequently and these machines I suggested are in for the long haul.
You may cringe at their prices at first, but these investments can empower employees and keep them happy at work.
As Erin Davis says, a happy employee is a productive employee. This shows the coffee machine in your office is all worth the money spent to buy it.